$2.99 Client Notification – Canceled Hearing (Letter to the Client)

CL-002

Client Notification – Canceled or Rescheduled Event

Category: Client Communications

Template ID: CL-002

Version: 1.0

What is this template?

This template is used to notify a client that a scheduled hearing, interview, appointment, or other immigration-related event has been canceled or postponed and will be rescheduled at a later date.

Who should use this template?

• Attorneys
• Immigration Consultants
• DOJ Accredited Representatives
• Paralegals
• Legal Support Staff

Before sending

✔ Replace all placeholder fields.

✔ Attach the cancellation or rescheduling notice, if available.

✔ Confirm that no immediate action is required by the client.

✔ Review the letter for case-specific information before mailing or emailing.

Practice Tip

If the agency has not yet issued a new date, remind clients not to assume the matter has been resolved. Continue monitoring the case until a new notice is received and promptly notify the client of any updates.

Related Templates

• CL-001 – Client Notification – Scheduled Hearing
• CL-005 – Client Notification – Recent Action Taken on Your Case
• CL-008 – Client Request – Additional Documents

Disclaimer

This template is provided as a general practice resource for immigration professionals. It should be reviewed and modified to fit the facts and procedural posture of each individual case. Nothing contained in this template constitutes legal advice.